Simplifile
Coles County is now ready to electronically record your documents.
For more information or to get started, contact Simplifile:
By Phone: 800.460.5657
Website: www.simplifile.com
The Courthouse will be closed on Dec. 25, 2023 for Christmas Day
Public Notice
Legislators have recently passed HB3878 which increases the Rental Housing Support Fee by an additional $9.00. The increase affects recording fees in all 102 counties throughout the State of Illinois and will take effect July 1, 2023.
What's On Record
Over a quarter million documents, including deeds, mortgages, military records, surveys, plats of subdivisions, release mortgages, state and federal liens, judgements, and miscellaneous documents.
Time Period
Beginning in 1830 and continuing to the present. The Coles County Clerk's Office records nearly 12,000 valuable records in an average year.
Public Access
Coles County records are open to the public. Free access to indexes from December 1978 to the present is available to those searching Coles County Records. Actual copies of documents from April 25, 1996, to the present are available for purchase.
Laredo
This is a subscription based service that allows users to search in much the same way they would at the terminal in the Recorder's Office.
Users: Frequent Searchers (Title Companies, Banks, etc.)
Features
- Search Multiple Fields
- Party Name
- Document Number
- Recording Dates
- Document Types
- Subdivisions
- Tract
- Associated Documents
- Search with Multiple Party Names
- Save Search Criteria
- Printable Search Results
- Print Images of Recorded Documents
- Receive Messages from the County upon login
How To
Laredo User Agreement
To download Laredo go to www.fidlar.com. Select the Products dropdown. Select Laredo from the list. Choose State and County.
Coles County Cost Breakdown
250 minutes - $75/mo $.25/min overage and Remote Prints - $.25 per page
500 minutes - $125/mo $.23/min overage and Remote Prints - $.25 per page
1000 minutes - $195/mo $.18/min overage and Remote Prints - $.25 per page
2000 minutes - $295/mo $.15/min overage and Remote Prints - $.25 per page
Unlimited minutes - $400/mo and Remote Prints - $.25 per page
Tapestry
This is an on-demand service designed for occasional users.
Users: Infrequent Searchers that need quick access to a record.
Features:
- Tapestry utilizes a unique pay-as-you-go method I which you can pay with your credit card on our secure internet site.
- Frequent Tapestry users also have the option of opening a membership account with a credit card or taking advantage of our open account payment plan.
- Tapestry maintains consistent search charges for all participating counties.
How To:
Go to www.LandRecords.net
Search by Party Name, Start Date, Legals and more for $6.95 ($8.75 effective September 1, 2023).
In addition to $6.95 per search, a $1.00 per page fee is applied.
To inquire please contact Support at (563)345-1283.
Requirements & Fee Schedule
All instruments presented for recording must meet the requirements set forth in Illinois Statutes. Standard documents must be on 8 1/2" X 11" paper; individual sheets and/or front and back will be accepted. Print must be legible. First page must have 3" X 5" blank space in upper right corner with 1/2" clean margins on sides and bottom, as well as on all other pages. Maximum document size is 8 1/2" X 14". Fees are as follows:
"Classification of documents to be recorded is the Sole Discretion of the Coles County Clerk/Recorder"
General Recordings
All Recording Fees are $69 with the Noted Exceptions:
Documents that are exempt from rental housing are $51
- AFFIDAVIT W/O LEGAL
- ARTICLES OF INCORPORATION
- MEMORANDUM OF JUDGMENT
- RELEASE OF MEMORANDUM OF JUDGMENT
- CITY ORDINANCE
- POWER OF ATTORNEY W/O LEGAL
- PROBATE
- CEMETERY DEED
- BIRTH/DEATH CERTIFICATE
Lien Recordings
| STATE LIENS/RELEASE OF STATE LIENS | $11.00 |
| FEDERAL LIENS/RELEASE OF FEDERAL LIENS | $18.00 |
| NON STANDARD DOCUMENTS | $84.00 |
| ANY DOCUMENT THAT CREATES A DIVISION OF LAND (PLAT ACT WILL BE MARKED "B") |
| ANY DOCUMENT MAKING SPECIFIC REFERENCE TO MORE THAN 5 TAX PARCEL ID NUMBERS |
| ANY DOCUMENT MAKING SPECIFIC REFERENCE TO MORE THAN 5 DOCUMENT NUMBERS |
Property Recordings
| SUBDIVISION PLATS | $84.00 |
| ALL UCCS (NEW, AMENDED, TERM, ETC) | $51.00 |
| COPIES | $1.00 Per Page |
| CERTIFIED COPIES | $10.00 per document |
| PLEASE NOTE: ALL Land Related Documents must have parcel ID Numbers and Plat Act Affidavit. |
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| PLEASE NOTE: Upper 3x5 right-hand corner must be clear for our recording information. Cover sheet required if corner is not free. |
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Please include a self-addressed, stamped envelope and make checks payable to:
Coles County Recorder
651 Jackson Ave., Room 122
Charleston, IL 61920
Coles County Recorder
651 Jackson Ave., Room 122
Charleston, IL 61920
For Further Information Contact Us at (217) 348-7325
Plat Act Affidavit
You may download the required Plat Act Affidavit here. Recording fees and revenue tax stamps are payable to the Coles County Recorder in the form of cash, check, or money order.
Subdivision Plats: The maximum size is 30" X 21". Plats must include one mylar and four blueprints; file covenants and restrictions as separate documents. Plats must include school district, flood zone, and parcel ID number.
UCC Filings: Each UCC Filing must be marked "to be filed in real estate records" and include legal description. Amendments and terminations must include original document and UCC numbers.
E-Recording Services
E-Recording Partners Network
Just contact ePN at 888-325-3365 or sales@erecordingpartners.net or visit their website www.erecordingpartners.net to start eRecording today!
CSC
Put CSC's experience to work for you:
erecording@cscinfo.com
866-652-0111 (toll free)
www.erecording.com
Indecomm Global Services
Electronic real estate recording systems make it possible for county recorders and registrars of title to serve their customers more effectively and efficiently than with traditional paper-based recording systems.
